Organization: IRC – International Rescue Committee
Location: Yumbe
Grade: Administrative support – Administrative Services and Support – Generally simply no demand for Higher Education
Occupational Groups:
· operations and Administrations
· Human Resources
· Management support
Closing Date: 2024-12-04
The International Rescue Committee (IRC) responds to the world ‘s worst humanitarian crises, helping bring health, economic wellbeing, education, safety, and power to individuals devastated by conflict and disaster. Founded in 1933 with the call of Albert Einstein, the IRC is among the world’s biggest global humanitarian non governmental organizations (INGO), at work in over forty countries & twenty nine U.S. cities assisting individuals to endure, reclaim control of their future and enhance their communities. A force for humanity, IRC employees give you long lasting effect by restoring hope, dignity, and safety to millions. In case you are a solutions driven, passionate change maker, come join us in positively affecting the lives of countless folks world wide for the new generation.
Background
The International Rescue Committee (IRC) responds to the world ‘s worst humanitarian crises and also allows individuals to make it and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving are and life changing assistance to refugees forced to flee from war or disaster. At work now in more than forty countries & twenty two U.S. cities, we restore safety, dignity and hope to many millions that are uprooted and fighting to endure. The IRC leads the way from problems for home. The IRC is working in Uganda after 1998 supporting nationals, refugees and various institutions in the nation notably the government, the civil society, community-based organizations as well as the private sector. The current system portfolio in Uganda includes agribusiness, economic recovery, gender-based violence, peace building, and health, and kids & youth. https://www.rescue.org/country/uganda. IRC has a country office headquartered in Kampala, a regional office in Kitgum, Adjumani, Kiryandongo and Moroto. Because of the latest struggle outbreak in South Sudan, IRC re opened the Yumbe Field office to help refugees getting settled in Bidibidi refugee settlement in Yumbe District.
Scope OF WORK:
Reporting on the HR/Admin Officer Bidibidi, the HR Assistant is liable for providing assistance for day-to-day management requirements, functions, along with common workplace management of the IRC Bidibidi Office.
RESPONSIBILITIES:
HUMAN RESOURCE
· Recruitment
Ø Assist often in the human resource tasks just for the national personnel (job advertisements, contracts, interviews, and personnel files) for the IRC Bidibidi.
Ø Maintain a recruitment resource database (CVs).
· Staff members Contracts
Ø draft and Track of Staff Contracts/COS with the assistance of HR/Admin Officer.
Ø Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.
Ø Ensure a current filing process with all staff personnel info for quick and easy retrieval.
Ø Medical GPA and Insurance Submit and also track medical types because of the newly recruitment staff members at Bidibidi Office Provide help to staff members, follow up and report any problems staff members are experiencing with the healthcare service providers.
· Staff members Leave
Ø Maintain employee ‘s collection for employee leave, employee performance evaluation and staff education tracking sheets.
· Exit Management
Ø Prepare exit evaluation grid, collate results, and also supply copies to relevant managers in liaison with the HR & Admin Officer.
· Reporting
Ø Prepare monthly stories for Bidibidi.
Ø Maintain the leavers plus departure trackers monthly.
Ø In liaison with the HR and Admin Officer Bidibidi/Yumbe, make monthly payroll info for employees and advanced to the nation HR Lead for payroll processing in a prompt fashion.
· Timesheets
Ø Maintain and upgrade the timesheet tracking database for national staff members in Bidibidi/Yumbe and file all timesheets appropriately.
Ø Assistance with the internet system (PROMISE) leave and also Timesheet control for all employees.
· Administration
Ø Attending the office telephone, e mail in a professional way and ensure appropriate distribution of mail/messages.
Ø Ensure mail pouches to various other IRC Offices are dispatched in a prompt fashion.
Ø Prepare invoices and payment request vouchers for every utilities (electricity costs, water bills, newspapers etc) including phone bills.
Ø Under the supervision of Admin and HR officer, make monthly cash projections for the Human Resources/Admin Department.
Ø Support with accommodation booking for visitors, track site visitors to your field site and also create payments.
Ø Maintain employee ‘s collection for employee leave, employee performance evaluation and staff education tracking sheets.
Ø Ensures OADF forms/Templates are replenished and updated.
Ø Help to watch staff movement to/from the field, to trainings, etc. and also deliver weekly updates (Travel calendars) to relevant staffs
Requirements For Professional Standards
The IRC and IRC workers should follow the values and principles outlined in IRC Way – Standards for Professional Conduct. These’re Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Kid Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti Retaliation.
gender Equality & Equal Opportunity
We’re dedicated to narrowing the gender gap in leadership roles. We provide generous benefits which offer an enabling setting for females to get involved in our workforce such as parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome & highly encourage qualified female professionals to use.
IRC is an Equal Opportunity Employer, and also we appreciate variety in our organization. We don’t discriminate based on race, veteran status, marital status, age, gender, sex, national origin, color, religion, disability condition or perhaps some other characteristic shielded by appropriate law. We are going to ensure that people with disabilities are supplied reasonable accommodation in order to get involved in the job application or maybe interview process, to do vital job functions, and also to get some other advantages and also privileges of employment. Please call us to ask for reasonable accommodation.
Deadline for getting programs is December 4th,2024
minimum Qualifications:
· Faculty studies/ Schooling in Human Resources, Business administration or perhaps some other related program.
· At least two years of experience in similar position.
· Proven skills in administration and human resources management.
· Strong organizational, interpersonal skills.
· Good management skills.
· Strong written and oral English speaking skills.
· Great computer skills like MS Word, PowerPoint, Excel, and Outlook.
· Should be ready to work independently while becoming a good team player.
· Strong skills in cooperation with diverse and multi-cultural teams.
· A team builder with good people skills; should be culturally sensitive.
Image standard of Professional Conduct:The IRC and also the IRC workers should follow the values and principles outlined in the IRC Way – our Code of Conduct. These’re Integrity, Accountability, Service, and Equality.
Commitment to Gender, Inclusion, Diversity, and Equality: The IRC is dedicated to producing a diverse, inclusive, respectful, and secure work environment where all individuals are treated fairly, with dignity and respect. The IRC expressly prohibits and won’t tolerate discrimination, retaliation, harassment, and bullying of the IRC persons in virtually any work environment. We try to boost the representation of females, individuals which are from country and communities we serve, and individuals who identify as races along with ethnicities which are under represented in global power structures.
